Simple, Effective Ways to Use Apple Reminders with Robin Kai

About this episode

Robin Kai, based in Munich, Germany, is a husband, dad, and writer on Medium and at ForMacUsers.com. He's built a simple, flexible system around Apple's built-in apps that actually fits real life: family, day job, and side projects. In this episode, Robin walks us through how he captures tasks without thinking about it, organizes them into a structure that doesn't require daily upkeep, and builds a custom "today" view that shows exactly what matters — without the noise. Topics covered: • Why Robin left third-party apps like Remember the Milk and Wunderlist behind • His inbox-first capture method and weekly Friday review • How he uses folders (groups) in Reminders to separate work, side hustle, and family • The "Your Day" and "Growth" smart list setup for a cleaner today view • Month → Week → Priorities planning cadence • Connecting Reminders to Notes for project context • What Robin is most excited about from WWDC 2026: AI-powered Shortcuts and Safari improvements • Tom's own journey from Evernote + OmniFocus to Craft tasks Links from the show: • Robin on Threads: https://www.threads.com/@robinsanahkai • ForMacUsers.com: https://www.formacusers.com/ • Robin's Apple Reminders gu